Vendor Relations - Procedure 024

1. PURPOSE:

   It is the purpose of this procedure to state the basic policy concerning vendor relations.

    

2. SCOPE:

   This procedure applies to all purchases.

3. VENDOR RELATIONS:
   1. Ethics

      The City of Altamonte Springs Procurement Division complies with the ethical principles of the National Institute of Governmental Purchasing, Inc. (NIGP) which are defined in Procedure 002

       

   2. Employee Owned Businesses

      Any purchases, rentals or leases of any realty, goods or services from which any agent, officer or employee of the City, or any relative thereof, receives financial gain are prohibited. The City Commission shall have the authority to waive compliance with this section when it finds such action to be in the best interest of the city.

       

   3. Gifts and Rebates

      Every employee of the City, who may be directly or indirectly involved with the purchase of commodities or services, is prohibited from accepting, directly or indirectly, from any person, company, firm or corporation to which any purchase order or contract is, or might be awarded, any rebate, gift, money or anything of value whatsoever.

   4. Vendor Performance

      It is important that information be recorded about specific vendor performance. This information should be recorded on a Vendor Performance Evaluation Form (Exhibit 024-A ) and forwarded to the Procurement Division. The Procurement Division provides this useful information through the City's computerized system to assist with vendor selection.