Professional Services - Procedure 020

 

PURPOSE:

To establish uniform procedures for procurement of professional services.

 

1. SCOPE:

   This procedure applies to the procurement of the following professional services:

    

   1. Architectural and engineering (A/E) and other professional design services as defined in section 287.055 Florida Statutes, known as the Consultants Competitive Negotiation Act (CCNA).

       

   2. Other professional services such as attorney, certified public accountants, appraisers, medical doctors, and other professional people who are in keeping with the standards of their discipline.

       

2. PROCEDURE:

    

   1. Architectural and Engineering Services (as defined in section 287.055 Florida Statutes)

       

      1. Services for projects (as defined in F.S. 287.055 (2)(f)) under Florida Statute 287.017 Threshold for Planning or Study Activity (Category Two - currently $15,000.00) or Design Services (Category Five - currently $120,000.00 construction cost estimate).

          

         1. The requesting department shall describe the required project in sufficient detail to allow consultant to submit a written proposal. The written proposal submitted by the consultant should include:

             

            1. a detailed description of services to be provided,

                

            2. the date in which the services will be completed,

                

            3. total project cost, and

                

            4. signature space for acceptance of proposal by the requesting Department Director and Procurement Division Manager or City Manager (whichever is applicable).

                

         2. The original written proposal as accepted by the requesting Department Director shall be forwarded to the Procurement Division after issuance of a requisition.

             

         3. After the Procurement Division obtains appropriate signatures, a purchase order will be issued.

             

      2. Services for projects (as defined in Florida Statutes 287.055(2)(f)) over Florida Statute 287.017 Threshold for a Planning or Study Activity (Category Two - currently $15,000.00) or Design Services (Category Five - currently $120,000.00 construction cost estimate).

         A Formal Request for Proposal shall be issued in accordance with Procedure Number 019.

          

   2. Other Professional Services

       

      1. $750.00 to $4,000.00

          

         1. The requesting department shall attempt to obtain verbal quotes from at least three firms.

             

         2. The requesting department shall issue a requisition.

             

      2. $4,000.01 to $15,000.00

          

         1. The requesting department shall attempt to obtain written quotes from at least three firms. The written proposal submitted by the consultant should include:

             

            1. a detailed description of services to be provided,

                

            2. the date in which the services will be completed,

                

            3. total cost, and

                

            4. signature space for acceptance of proposal by the requesting Department Director and Procurement Division Manager or City Manager (whichever is applicable).

                

         2. The original written proposals shall be forwarded to the Procurement Division after issuance of a requisition.

             

         3. After the Procurement Division obtains appropriate signatures, a purchase order will be issued.

             

      3. Over $15,000.00

         A Formal Request for Proposal shall be issued in accordance with Procedure Number 019.