Change Orders - Procedure 011

1. PURPOSE

   To establish change order procedures.

    

2. SCOPE:

   This procedure applies to all change orders that are processed through the Procurement Division.

3. PROCEDURE:

   All change orders shall be submitted in writing to the Procurement Division as follows:

    

   1. Submit to Procurement Division changes requested to the original Purchase Order utilizing Change Order Request Form (Exhibit 011-A) prior to accomplishing the change.

       

   2. Change Orders shall require the same approvals as required for the original purchase order.

       

   3. The original purchase order number shall be cited and the Change Order Request Form shall be sequentially numbered by the requesting department for each change order (Change Order #1, 2, 3, etc.).

       

   4. Distribution of Change Order Request Form:

       

      1. White Original: forward to Procurement Division

          

      2. Canary Copy: retain in department

          

   5. Change Order Processing

      Upon receipt of the Change Order Request Form, a change order to the original purchase order will be processed and distributed as in Procedure 009.