Requisition - Preparation Procedures - Procedure 006

 

1. PURPOSE

   To provide information required for completing a requisition.

    

2. SCOPE:

   This procedure applies to all purchase requisitions.

    

3. GENERAL:

   Prior to entering a purchase requisition, have you:

    

   1. determined there is a need.

       

   2. determined that adequate funds are available. (If adequate funds are not available, contact Finance Department for assistance.)

       

   3. obtained appropriate quotes. (An attempt must be made to obtain a minimum of three quotes.)

       

   4. completed a Requisition Quote Sheet (Exhibit 006-A).

       

   5. obtained property control numbers of replacement equipment.

       

   6. obtained insurance approval if applicable.

       

   7. obtained rolling stock approval if applicable.

       

   8. confirmed that the purchase is budgeted.